CSC Form 212 (Revised 2017) – Personal Data Sheet (PDS) Download

TO                   : ALL HEADS OF CONSTITUTIONAL BODIES; NATIONAL GOVERNMENT AGENCIES; LOCAL GOVERNMENT UNITS; GOVERNMENT-OWNED                               OR    CONTROLLED CORPORATIONS WITH ORIGINAL CHARTERS; AND STATE UNIVERSITIES AND COLLEGES

SUBJECT : Clarification on the Filling Out of Personal Data Sheet

(CS Form No. 212, Revised 2017) and Extension of Deadline of Submission

The Civil Service Commission issued Memorandum Circular No. 11, s. 2017 dated April 6, 2017 on the adoption of the Personal Data Sheet (PDS) (CS Form No. 212, Revised 2017). In said circular, all government officials and employees were required to submit two (2) copies of their updated PDS to the agency HRMO not later than April 30, 2017.

In view of the numerous concerns and queries received regarding the accomplishment of the PDS, the Commission adopts the following policies clarifying the following provisions in the Guide to Filling Out the PDS:

1. In the first item of Part I (Personal Information), page 1 of the Guide, the sentence “A space is allotted for each character or letter in the name” was deleted since the space allotted for the name is already continuous and no longer per character as previously

2. In Part III (Educational Background), page 2 of the Guide, indicate ELEMENTARY in the third column under item 26, Part III of the PDS if graduated in Elementary

3. The Work Experience sheet which is the additional sheet for workexperience as indicated in the last item of Part V (Work Experience), page 3 of the Guide, should be accomplished and submitted together with the PDS for purposes of applying to a vacant position in Thus, said form is not required for updating the PDS in compliance with the abovementioned circular.

4. In the fourth item of Part VII (Learning and Development Interventions), page 3 of the Guide, the types of L&D intervention which should be indicated in the fifth column of Part VII of the PDS may be Managerial, Supervisory, Technical or CSC MC No. 13, s. 2011 provides the definition for Supervisory and Executive/Managerial positions in government which may be used as reference for identifying managerial trainings. On the other hand, Item b, Section 7 of the Omnibus Rules Implementing Book V of Executive Order No. 292 provides that Technical training program “refers to substantive programs in specific professional/ technical/scientific areas for enhancement of skills and knowledge of second level personnel in the career service.” Other L&D interventions such as the Induction Program, Orientation Program or Value Development Program fall under the Foundation type.

5. In Item 42, page 4 of the Guide, the picture to be attached should be passport size (4.5 cm x 3.5 cm). The handwritten name tag with the signature is no longer required. Thus, passport size ID picture which may or may not have a name tag should be attached.

6. The PDS should be subscribed and sworn to before the highest-ranking Human Resource Management Officer (HRMO) of the agency, any authorized official/officer in the agency, any officer authorized to administer oath or a notary Heads of agencies may delegate such authority through an Office Order.

CSC Form 212 (Revised 2017) – Personal Data Sheet (PDS) Download

1. Guide to Filling Up the Personal Data Sheet
2. Personal Data Sheet
3. Work Experience Sheet

The Guide to Filling Out the Personal Data Sheet (PDS) (Annex A) has been revised accordingly.

The deadline of submission of the PDS to the agency HRMO is extended to June 15, 2017. The agency HRMO shall submit to the CSC Field Office concerned copy of the updated PDS not later than July 31, 2017, using the attached transmittal form (Annex B).

Lastly, those who have already submitted their updated PDS to the agency HRMO in compliance with CSC MC No. 11, s. 2017 need not re-submit. The above guidelines shall apply to those who have not yet submitted their updated PDS to the agency HRMO.

This Memorandum Circular shall take effect immediately.

GUIDE TO FILLING OUT THE PERSONAL DATA SHEET (PDS)

Please fill out each of the lie/ds in the PDS when app/ica6/e.

 NOTE

• The PDS may be accomplished using the MS Word format or MS Excel

• In the MS Excel format, all the tick boxes will automatically be marked once

• The PDS must bear the signature of the employee and date of accomplishment at the bottom of every

• Entries in the PDS may be filled out through handwriting or via typewriter/computer. If handwritten, entries should be in block capital (e.g. PRINT) format using a

• All information should be provided

• Do not leave blank Put N/A if not applicable.

• For purposes of application to a vacant position, the additional sheet for work experience should be For the purpose of updating personnel information in the PDS, the Work Experience sheet is not required.

Personal Information

• Employee’s name is to be filled out in the following format: surname,first name, name extension (if any), middle
• Dates are in numeric format: mm/dd/yyyy
• Specifics should be given to “Others” response in the civil status
• Agency employee number refers to employee ID number in the current agency.

• For holders of foreign/dual citizenship, please select from thedropdown list the foreign country where you were born/naturalized or type/write the same in the space provided

Family Background

• Names of spouse and parents are to be filled out the following format: surname, first name, name extension (if any), middle
• Mother’s name is her maiden name, or name when she was single or before
• List full names (first name and surname) of ALL your
• Date of birth is in numeric format: mm/dd/yyyy

Educational Background

• Indicate FULL name of DO NOT ABBREVIATE.
• For Elementary Level, indicate ELEMENTARY if
• For Secondary Level, indicate HIGH SCHOOL if graduated under the old curriculum; or JUNIOR HIGH SCHOOL or SENIOR HIGH SCHOOL if graduated under the K-12
• Indicate in FULL all courses taken in college (e.g. ASSOCIATE IN ARTS, AB ECONOMICS, BS PSYCHOLOGY).
• Indicate all masters or doctorate degrees
• If graduated for every level, indicate year of
• If not graduated in any level, indicate the highest grade, level or units
• Period of attendance are stated in school years (e.g. 1992-1996)
• Indicate any scholarship and/or academic honors received in each

Civil Service Eligibility

• Indicate all civil service eligibilities earned with corresponding rating, date and place of examination/conferment.

Example:

Career Service Sub-Professional                                EO132/790 — Veteran Preference Rating Career Service Professional              PD 907 — Honor Graduate

Career Service Executive                                          RA 7883 — Barangay Health Worker Stenographer                                 Barangay Official

PD 997 — Scientific and Technological Specialist

• If earned eligibility entails a license (RA 1080), indicate the license number and its date of validity.

Work Experience

• Indicate all positions held both in the public and private employment starting from current
• Inclusive dates are indicated in numeric format: mm/dd/yyyy.
• Indicate FULL position titles and COMPLETE NAME of department/agency/office/company. DO NOT
• Indicate monthly salary in figures (e.g. P21,877).
• Salary grade and salary step, if applicable, should be stated in the format “00-0” (e.g. 24-2, 24 for salary grade, 2 for salary step)
• Indicate status of employment (e.g. permanent, temporary, casual, contractual)
• Indicate “yes” under government service if position held is in the public or government employment or “no” if held in the private
• Additional sheet for work experience should be accomplished and submitted together with the PDS in case of application to a vacant This should be accomplished only for work experience relevant to the position being applied to.

Voluntary Work or Involvement in CiviclNon-Government/People/ Voluntary Organizations

• Indicate the FULL name and address of the organization where involved as voluntary
• Inclusive dates, start (from) and end (to) should be in numeric format: mm/dd/yyyy.
• Indicate the number of hours of voluntary work
• Indicate the position/nature of voluntary work

Learning and Development Interventions 

• Indicate FULL titles of learning and development (L&D) interventions attended during employment. Indicate list from the most recent L&D.
• Inclusive dates of attendance, start (from) and end (to) should be in numeric format: mm/dd/yyyy.
• Indicate the number of hours attended for
• Indicate the type of L&D intervention (i.e. Managerial, Supervisory, Technical or Foundation). For managerial and supervisory L&D interventions, reference should be made to CSC MC 13, s. 2011 while technical L&D interventions are defined in Item b, Section 7 of the Omnibus Rules Implementing Book V of Executive Order No. 292. Other L&D interventions such as the Induction Program, Orientation Program or Values Development Program fall under the Foundation type.
• Indicate the FULL name of institution/agency that conducted orsponsored the DO NOT ABBREVIATE. (e.g. CSC should be

Civil Service Commission).

 Other Information

• Indicate special skills /hobbies.
• Indicate in   FULL non-academic distinctions/recognition (awards received)
• Indicate membership in any professional association/organization by writing in FULL said association/organization.

• Indicate response to questions 34 to 40 on the right side of the
• Provide details or specifications for any yes # 41
• Indicate the FULL name of references with the format FIRST NAME, MI, SURNAME, their addresses and respective telephone

• As agreement to and for completion of the PDS, the employee’s signature and right thumb mark should be affixed in the boxes Indicate also the government ID number and date of issuance in the boxes provided. Lastly, attach a RECENT PASSPORT SIZE (4.5 cm. x 3.5 cm.) picture. Picture must be taken within the last six (6) months. Computer generated or photocopied picture is not acceptable.
• The PDS should be subscribed and sworn to before the highest-ranking Human Resource Management Officer (HRMO) of the agency, any authorized official/officer in the agency, any officer authorized to administer oath or a notary Heads of agencies may delegate such authority through an Office Order.