TSC transfer application online portal and simplified application procedure for teachers- Updated

Kenya Teachers Service Commission 2022 (TSC) Internship Opportunity

TSC transfer application online portal and simplified application procedure for teachers- Updated

Navigating the TSC transfer application process can be a daunting task, but fear not! In this step-by-step guide, we’ll walk you through the ins and outs of the TSC online portal, equipping you with the knowledge and tools you need to master the transfer application process.

Whether you’re a seasoned teacher looking for new opportunities or a recent graduate ready to kick-start your teaching career, understanding how to navigate the TSC transfer application is essential. With our expert guidance, you’ll be able to make the most of the online portal, increasing your chances of securing that dream teaching position.
From creating an account on the TSC portal to submitting your transfer application and tracking its progress, we’ll cover every aspect of the process. We’ll help you understand the key requirements, provide tips for showcasing your skills and experience effectively, and address common challenges that applicants may face.

Don’t let the TSC transfer application process overwhelm you. Follow our step-by-step guide and embark on your journey to a new teaching adventure with confidence and ease.

Eligibility requirements for transferring teachers

Before diving into the TSC transfer application process, it’s important to understand the eligibility requirements. To be eligible for a transfer, teachers must meet certain criteria set by the Teachers Service Commission. These requirements typically include a minimum number of years of teaching experience, possession of relevant academic qualifications, and compliance with TSC regulations.

It’s crucial to thoroughly review the eligibility requirements to ensure you meet all the necessary criteria before proceeding with the transfer application. Failure to meet the requirements may result in the rejection of your application. If you have any doubts or questions regarding your eligibility, it’s advisable to contact the TSC directly for clarification.

Understanding the TSC Transfer Application portal

The TSC transfer application process is conducted through an online portal, which streamlines the application and makes it more efficient for both applicants and the commission. The portal provides a user-friendly interface that allows you to complete and submit your transfer application with ease.

To access the TSC transfer application portal, you’ll need a stable internet connection and a compatible device such as a computer or smartphone. Ensure that you have all the necessary documents and information ready before starting the application process to avoid any delays or difficulties.

Step 1: Creating an account on the TSC Transfer Application portal

The first step in the TSC transfer application process is creating an account on the TSC transfer application portal. This account will serve as your personal profile throughout the application process, allowing you to save and track your application progress.
To create an account, visit the TSC website and locate the transfer application portal.

Click on the “Create Account” or similar button to initiate the registration process. You’ll be prompted to provide your personal details such as your full name, email address, and phone number. Make sure to double-check the accuracy of the information before proceeding.

Once you’ve successfully created your account, you’ll receive a verification email containing a link to activate your account. Click on the link to verify your email address and complete the registration process. Congratulations! You’re now ready to proceed to the next step of the transfer application process.

Step 2: Filling out personal and professional information

After creating your account, it’s time to provide the TSC with your personal and professional information. This step is crucial as it helps the commission assess your qualifications and suitability for a transfer. The information you provide should be accurate and up-to-date to ensure a smooth application process.

Start by filling in your personal details such as your full name, date of birth, and gender. Ensure that you enter the information exactly as it appears on your official documents to avoid any discrepancies. Next, provide your contact information, including your phone number and email address. The TSC may use these details to communicate with you regarding your application, so make sure they are correct and regularly checked.

In addition to personal information, you’ll also need to provide your professional details. This includes your current teaching position, the school you’re currently employed at, and your TSC number. Double-check these details for accuracy and completeness before proceeding to the next step.

Step 3: Selecting preferred transfer options

In this step, you’ll have the opportunity to select your preferred transfer options. The TSC portal typically provides a list of available transfer vacancies, categorized by location and subject/grade level. Carefully review the options and select the ones that align with your preferences and career goals.

Consider factors such as proximity to your desired location, school reputation, and available teaching positions. It’s important to choose options that you genuinely have an interest in and believe will contribute to your professional growth. Take your time to make informed decisions and prioritize the options that best suit your needs.

  • Visit the TSC online transfer application portal by using the link; https://hrmis.tsc.go.ke/tm-app/apply_transfer.
  • In the new window, enter your TSC Number, ID Number and mobile phone number. You will get a notification from TSC with your security code (A six-digit authorization code) after clicking on ‘Login’.
  • Enter the authorization code that was sent to your mobile number,
    before logging in. Now, click ‘login.’
  • On successful login, the system is able to detect if you are
    either a primary or a post primary teacher.
  • Click ‘Submit a Request for Transfer’ to proceed.
  • Enter all the details, and check the declaration box. The required details are:
S/NRequired details
1Length of stay at present school
2Length of stay in same subcounty
3Reason for transfer
5When is transfer required ?
9email address
  • Now tick the box next to the this declaration; ‘I hereby declare that the information in this application is true to the best of my knowledge. I am also aware that any false information will lead to direct Disqualification/ Disciplinary action, without further reference to me by the Teachers Service Commission.’
  • After entering all the details and checking the declaration box, click ’OK.
  • The system will display your current station and the requested County.
  • Click ‘File Attachment(s)’ button to attach supporting document(s) in case the request for transfer is due to insecurity and/or medical grounds.
  • You can also Edit, Withdraw or Print the transfer request.
  • Click Browse to select the document to attach.
  • Enter your Remarks.
  • Check the dialogue box and Click Ok after attaching the document.
  • Your attachment(s) will be displayed. You can either Remove or View your attachment.
  • Click Submit Button.
  • Once your application is successfully delivered, application status changes to “Pending” (Please note the application status will keep on changing )
  • Click Logout to exit from the system. The next bit is done by your Principal or Head Teacher.

Some of the reasons you can give for your transfer.

Here is a list of reasons you can give during your online transfer application process:

S/NReason for transferExplanation
1Aging parentsIn case your parents are now old and you want to move closer to them
2InsecurityInsecurity in your current place of work
3Join spouseIf your spouse works/ stays away from you
4Your Medical conditionA medical condition that will hinder performance at current station
5Medical condition of childA child’s ailment
6OverstayingIf you have worked in the same station for many years.


Remember for any reason given evidence will be required.

Head of Institution (HOI) recommendation on your transfer application

Your Principal/ Head Teacher will get the requests through the institution Emails and the HOI (The Head of Institution) portal. The HOI will proceed as follows;

Option 1: Email notification

  • Open your Email.
  • Click the email notification Link to proceed.
  • Enter your comments as the Head of Institution and Click the ‘Submit’ button

Option 2 : HOI portal

  • Go to TSC website (www.tsc.go.ke) and click Online Services, select HRMIS and click on ‘Teacher Transfer’ button.
  • Enter your TSC No, ID Number and Mobile number and click Login.
  • A six digit authorization code will be sent through your mobile number.
  • Enter the authorization code and click Login.
  • HoI (Head of Institution) portal will display the incoming transfer requests.
  • Click ‘Action’ button to recommend the transfer and enter your comments.
  • Click ‘Submit’ button.

How to check status of your transfer application online.

You can monitor the status of your application online. Simply log into your account and the status will be displayed on your dashboard. The Commission will also send a response via Email.

Step 4: Uploading required documents

To support your transfer application, you’ll need to upload certain documents that validate your qualifications and experience. These may include academic certificates, teaching credentials, recommendation letters, and a copy of your TSC certificate. It’s crucial to gather these documents in advance and ensure they are scanned or saved in a format compatible with the TSC portal.

When uploading the documents, follow the guidelines provided by the TSC to ensure proper formatting and clarity. Pay attention to file size limitations and make sure the documents are legible when viewed online. It’s also a good idea to keep backup copies of all the uploaded documents in case of any technical issues or requests for resubmission.

Step 5: Reviewing and submitting the application

Before submitting your transfer application, take the time to review all the information you have provided. Double-check for any errors or omissions and make necessary corrections. Ensure that all the uploaded documents are attached and accessible.

Once you’re confident that your application is complete and accurate, click on the “Submit” button to finalize the submission. A confirmation message should appear indicating that your application has been successfully submitted. Remember to take note of any reference numbers or confirmation emails provided by the TSC for future reference.

Frequently asked questions about the TSC Transfer Application

Q: Can I apply for a transfer if I’m a newly qualified teacher?
A: Yes, newly qualified teachers are eligible to apply for transfers. However, they may be subject to additional requirements or restrictions depending on the TSC’s policies.

Q: How long does the TSC transfer application process usually take?
A: The duration of the transfer application process can vary depending on factors such as the number of applicants and available vacancies. It’s advisable to regularly check the TSC portal for updates on the progress of your application.

Q: Can I apply for a transfer to a specific school or location?
A: Yes, the TSC transfer application portal allows you to select your preferred transfer options based on location and subject/grade level. However, the final decision on transfers is ultimately determined by the commission and the availability of vacancies.

Conclusion and next steps

Congratulations! You’ve successfully navigated the TSC transfer application process. By following our step-by-step guide, you’ve equipped yourself with the knowledge and tools needed to make the most of the TSC online portal.

Remember to regularly check the TSC portal for updates on your application status and any additional requirements. Stay proactive and responsive to any communication from the TSC regarding your transfer application.

While waiting for the outcome of your transfer application, continue to pursue professional development opportunities and enhance your teaching skills. Networking with other teachers and staying informed about the education sector can also be beneficial for your career growth.
Good luck on your journey to securing that dream teaching position!

About Israel Wellington Jeremiah

I work to provide access to global experiences to all through educational opportunities like scholarships, training and conferences, fellowships, grants and awards, jobs, internships , learnerships and volunteer programs.

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